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POLICIES AND PROCEDURES – CPE

CPE Jardin de Fruits has established and regularly refers to operating rules, duties and responsibilities that all the people attending the Center (employees, providers and parents users) accept and begin to respect at the beginning of their ties with the CPE. These policies and procedures which touch upon various aspects of the organization’s management were conceived according to the three following principles :

:: https://ukessaywriter.net honest, healthy and equitable management
:: concern for and the safety of the child
:: respect for people.

General Bylaws

CPE Jardin de Fruits is a non-profit company incorporated under the terms of part III of the law on companies. It has the mandate to establish and maintain a daycare service in its centre, as well as to manage a coordinating office for home childcare services given by providers recognized by the afore mentioned, in a defined territory. For this reason, bylaws govern the procedures that touch upon the general provisions, the members, the General Assembly, the Board of Directors, the officers and the management of the corporation’s finances. (For more information, click here.)

Internal Regulations

An internal regulation policy, particularly addressed to parents of children attending the centre, forms an integral part of the statutes and rules of CPE Jardin de Fruits and is consequently annexed. Information pertaining to permits, parent participation and involvement, the general orientation, educational values, the educational program, opening hours, admission, medication and sick children, children’s health and safety, the care that can be provided, the location, childcare and late fees, the annual membership fee, the journal, the meals, the material provided by the parents and the CPE’s daily schedule. (For more information, click here.)

Ethical rules

At CPE Jardin de of Fruits, a certain number of ethical rules guide the practices of the various levels of the organization (Board of Directors, centre and home daycares), aimed at ensuring professional, quality services. The CPE therefore recognizes its moral responsibilities towards the children, the parents, and the work force, the professional role bestowed on it, its partners and the community. The ethical rules to which the CPE refers are primarily inspired by two works recognized in our milieu: the Code of Ethics of the Early Childhood Centres of the Montérégie and Laurentides areas, as well as the Code of Ethics of the Association of Home Childcare Educators of Quebec. When necessary, we also rely on the Privacy Act and the Quebec Civil Code.

Procedure for verifying the absence of impediments

CPE Jardin de Fruits respects articles 26 and 27 of the Law relative to the absences of impediments and refers to ministry’s guidelines to implement the procedure of checking on the absence of impediments. In particular it refers to the guide written by Eric Duchesne « Verifying the absence of impediments in educational daycare services – Quebec », and uses as a starting point the Policy of CPE Château-des-Neiges. This procedure is implemented for: members of the Board of Directors, the providers, permanent or occasional personnel, trainees, volunteers who are regularly present, the persons designated to replace the providers, the persons who assist the providers, potential candidates for the previously enumerated positions, the persons who regularly transport children, and the adults who reside in the residence where home childcare services are provided. Since December 12, 2001, a protocol agreement has been in effect with the police service of the urban community of Montreal.

Procedures for managing, safe guarding and archiving of files

CPE Jardin de Fruits maintains procedures for managing, safe guarding and archiving of files which guarantee data security and respect confidentiality. In particular, the CPE preserves the data related to justifying the granting of a subsidy for six years, thus allowing the ministry to verify it at any time.

Policy on harassment

CPE Jardin de Fruits pronounced itself to be against any form of harassment which can appear in the work place environment, concerning the personnel or any third party in a direct or indirect relationship with them. We refer to any « offending conduct manifested by behaviours, words, acts or repetitive gestures which are hostile or not desired, and which undermine the dignity, the psychological or physical integrity, the honour, the reputation and respect for the private life of the employee, creating a harmful work environment for the one concerned ». The CPE was of the opinion that such an attitude present in a work environment would be incompatible with the mission and the values of the organization. A collective step, supported by a professional resource and a committee mandated by the Board, was initiated in 2006, which led to training and adoption of a Policy on harassment (May 15th, 2007). (For more information, click here.)

Human resource management policy

CPE Jardin de Fruits is a work environment where personnel are duly trained and syndicated (CSN). Also, the first reference pertaining to staff management (daycare centre and Coordinating Office) is the collective agreement which is in force (signed June 12th, 2006). The trade-union presence within the CPE is viewed as a constructive contribution, and everyone shares in the positive undertaking of applying with exactitude the collection of clauses under the collective agreement. The team is a stable one (average 8 years) and the privileged means for resolving potential conflicts are primarily centered on reciprocal communication and seeking « win-win » solution.

Procedures for healthy financial management and statement of accounts

Following the example set by all organizations using public funds, it is the duty of CPE Jardin de Fruits to ensure healthy and transparent financial management throughout the year and to proceed, at an annually foreseen date, with presenting a statement of accounts to the ministry which finances its activities. With this in mind, under the responsibility of its Director, the CPE establishes a projected budget in conformity with accounting and budgetary rules for each level of which it is in charge – the daycare centre and the Coordinating Office, as well as an action plan jointly defined with the Board of Directors. What follows is managing the daily operations (according to rules enacted by the corporation, budget follow-ups and updates or adjustments as the case may be), regular presentation of updated financial statements to the Board of Directors (allowing for comparison of projected figures versus real ones, with explanations relating to the variations), the presentation of verified financial statements presented prior to submitting the annual report to the ministry (MFA) before June 30th of each year. The software used by the CPE, which allows for optimal management of its human and financial resources, and for which the employees who use it were trained, is Gestionnaire, version 2006. The CPE progressively updates new technologies.

Management of the waiting list

Following the example set by CPE’s of the south-western and north- central territories, CPE Jardin de Fruits engaged in a service agreement with Coopérative Enfance Famille for central management of relevant waiting lists, namely: a list for children waiting for places in daycare centres, another for those waiting for places in home daycare services, and a final one for persons wishing to become providers.
In regard to what is treated by the centre, one of the three lists relates to it: that on which the parents register their name for an available CPE space for their child. To do so, parents must call the Coopérative or register on line, then, when a place becomes available in the centre, the CPE consults the list and offers the space according to a given procedure.